Every receipt, approval, and reimbursement in one calm place.
Ledgerline turns the monthly expense scramble into a few clean steps: snap a receipt, route it for approval, reimburse the person, and see where the money went.
Demo product concept · No account or card required · Sample data throughout.
Sample Co · Sales · Today
Approved
Sample Co · Marketing · Yesterday
In review
Sample Co · Engineering · 2 days ago
Approved
Built for the whole expense loop — not just one step of it.
The pieces work together, so an expense never falls through the gap between "submitted" and "paid."
Receipt capture
Photograph a paper receipt or forward an email confirmation. Ledgerline reads the merchant, date, and amount so nobody retypes it.
Approvals that route themselves
Set simple rules by team, category, or amount. Requests land with the right approver and send a nudge if they sit too long.
Reimbursements
Approved claims are grouped into clean payout batches with a clear record of who is owed what, ready to hand to payroll or your bank.
Spend reporting
See spend by team, category, and time period. Export a period to your accounting tool without stitching spreadsheets together.
Policy checks
Flag expenses that fall outside your rules — missing receipts, duplicates, or over-limit claims — before they reach an approver.
Works with your stack
Designed to fit alongside the accounting and payroll tools a small business already uses, rather than replacing them.
From receipt to reimbursed in four steps.
Capture
Someone snaps a photo or forwards a receipt. Details are read and filled in automatically.
Submit
They pick a category, add a note if needed, and send it — from their phone or the web.
Approve
The right manager gets it, checks it against policy, and approves in a click.
Reimburse
Approved claims roll into a payout batch and land back in the reporting view.
Know where the money goes before month-end surprises you.
- Break spend down by team, category, and period.
- Spot unusual or duplicate claims early.
- Export a clean period file for your accountant.
- Keep an audit trail of who approved what, and when.
Sample proportions for layout only — no real spend figures shown.
Sample plans, shaped around team size.
The tiers below show how Ledgerline could be packaged. They are illustrative placeholders — no live prices are published on this demo.
For a small team just getting expenses off spreadsheets.
- Receipt capture & submission
- Single-step approvals
- Basic spend reporting
- Email support
For a growing company with real approval structure.
- Everything in Starter
- Multi-step & rule-based approvals
- Reimbursement batches
- Policy checks & export
For larger teams that need tailored setup and controls.
- Everything in Team
- Advanced roles & permissions
- Priority onboarding
- Tailored integrations
These are sample tiers for a demo. No prices, discounts, or figures shown here are real offers. Reach out and we'll talk through what would actually fit your team.
See Ledgerline with your own expense flow in mind.
Leave an email and a note about how your team handles expenses today. This demo form doesn't send anything or store your details — it's here to show the flow.
Sample / demo form · nothing is submitted, sent, or stored.